The Risks of Using Outdated Operating Systems in Small Business Networks

Summary: Installing updates to computer operating systems can keep your device secure and functional and help you get the most out of your software. Old, unsupported operating systems are at greater risk of being attacked by malware and viruses.

The “I’ll worry about it when something happens” approach to operating system software carries significant risk to your business productivity and data security. Installing system updates as they become available is a safer method. It is common for operating systems (system software designed to manage hardware, software and common services for multiple computer programs) to get updates and fixes throughout their lifespan. These updates are released to correct operating system errors that come to light after the initial release. They may also fix security issues or add new user features. Eventually, an entire new version is released, and the old operating system will only be supported by the software developer for a specific amount of time. Unsupported operating systems pose cyber security risks because they allow cyber criminals to more easily enter a system using known flaws. Eventually, other programs will not be able to interact correctly with an old operating system.

Updating Operating Systems With the Latest Version

There are many reasons to use the newest version of Windows. Furthermore, not doing so can expose your SMB to cyber security vulnerabilities, weak computer system performance, and inadequate technical support. For Windows, Microsoft stops supporting older versions of Windows OS after several years. Continuing to use unsupported system software can lead to severe consequences in computer performance and security:

• No Security Updates – When you no longer receive security updates, you will be exposed to an ever-growing number of cyber security threats. During the lifespan of an operating system, the developers are continually working on improvements and patches for security issues. Without regular security updates with accompanying fixes and patches, the chances of facing a data breach by malware increases dramatically.
• Fixing Bugs – Updates often contain fixes for software bugs that might slow down your computer or cause software compatibility issues.
• Increased Data Vulnerability – Gaps not filled by security patches leave your SMB’s data vulnerable to a data breach and the resulting liability risks for each record compromised. In the event of a breach, employee, customer and client data can be stolen or held for ransom. Loss of data, time, money and reputation are some of the resulting side effects of using outdated or unsupported operating systems.
• Software Incompatibility – Software developers ensure that the new programs they release are compatible with all the most recent operating system platforms. However, you may be confronted with software incompatibility by continuing to use outdated system software while adding new programs to your computer system. For example, suppose you are running on Windows 7 and a third-party developer releases an application designed for Windows. In that case, you might not be able to use that new program or face the frustration of using glitchy software.
• Missing Functional Features and Upgrades – New or updated operating systems come with new features that often add additional functions not available in previous releases. Also, the enhancements might improve your system’s performance and productivity. By neglecting to install upgrades, over time, your SMB will miss out on new productivity features, saving time and money.

Upgrading MacOS

Apple is always working on improvements to its operating systems (OS) on Mac computers. Each fall they release new versions that might fix bugs, sharpen certain operations and sometimes enact substantial changes. If Apple still supports your device, you should be able to upgrade your MacOS every year and take advantage of new features.

Before updating MacOS, it is a good idea to back up all your files and data. You will use the backup to boot up with the new operating system. Also, when installing new operating systems or upgrades of any kind, you must ensure that all your data is safe. Many Mac users like to use their Mac’s Time Machine, which creates an image of the contents of the storage drive and returns files to the exact location they were in before the update. Time Machine makes backing up a Mac easy. In addition, clean out old files and programs you no longer need or use before updating or installing a new OS. Freeing up space on your storage drive will allow a cleaner installation and refreshed organization of your data files. Finally, you must ensure you have enough storage space to accommodate the update.

Once you have prepared your computer for the OS update, you will be ready to start the updating process. Here are the simple steps to take:

• First, click on the Apple icon in the top left corner of your menu bar.
• Click on “System Preferences”
• Select “Software Update.” If there is a newer version of the MacOS available for your computer, it will be displayed. Click on that version to begin the download and installation process.

If installing an entirely new MacOS, you will need to go to the App Store using your Mac. Select the operating system you wish to download and check the hardware requirements. If your machine meets them, begin downloading the system software. The software will guide you through the installation process.

If you are uncertain about installing updates yourself, you should consider engaging professional business IT services. Your IT technician can install updates and perform other system maintenance on your computers and other tech devices. Updates are important. Many contain security patches and new program features. If your computer meets the installation requirements, you should update your operating system as soon as new versions are released to keep your computer operating securely and at peak performance. Ask your technician to have updates install automatically, when possible. Contact your IT professional for more comprehensive business IT solutions and guidance for operating system updates.